Alternative Title

Using Digital Strategies to Manage Print Collections More Efficiently: A Case Study

Publication Date



Purpose – The purpose of this paper is to document the use of digital strategies in managing print collections more efficiently in a small research institution.

Design/methodology/approach – This is a case study which documents a four prong strategy that was used to manage collections as diverse as nineteenth century photographs, early twentieth century regional art, faculty conference papers, church history and student engaged learning initiatives.

Findings – It takes several years to build critical mass. Patience, partnerships and creativity are essential. Timing is often crucial. Changing the culture is necessary. A university mandate is required.

Originality/value – Sharing best practices is crucial in our profession. Although each institution is unique, we all have things we can learn from each other and tweak or adapt to our own environment. The important lessons here are in breaking down the digital projects into samplers and engaging users, donors and collectors to promote and support the work.

Document Type



Digitization, Access, Special collections, Institutional repository, Efficiency, Innovation, Government documents, Entrepreneurial, Metadata, Partnerships


Library and Information Science


11 pages




Article citation: Gillian M. McCombs, (2013) "Using digital strategies to manage print collections more efficiently: a case study", Library Management, Vol. 34 Iss: 4/5, pp.290 - 298



Original File Information

original resource submitted as: .docx, 10 pages


This paper was originally presented at the Third International Kuopio Conference 2009, held in Kuopio, Finland, 29-30 October 2009. Published with the kind permission of IFLA.



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